'If you can't say anything good, don't say anything': When writing a reference letter never include any negative criticism or defamatory comments, as this could constitute libel.If, as a manager, you wish to give a reference but are not permitted to do so by your organisation-which would be very unusual-you might consider providing one in a personal capacity on your own private letterhead. Ensure you are acting within your authority if you are writing on behalf of an organisation using the official letterhead. Check company policy: Your organisation may have policies for managers writing reference letters for employees or ex-employees (for instance requiring letters to be approved by HR department).The overall quality of the letter reflects directly on the person who is its subject. Poorly presented, two-year-old, 5th generation photo-copied letters full of spelling mistakes and coffee stains will almost certainly do more harm than good. Keep it professional: Reference letters should be recently dated, short, to the point and professionally presented.If the addressee is known, then use the full name and address as this will increase the professionalism, and therefore the credibility, of the letter.
If the addressee is not known or the letter is required for general purposes, use 'To whom it may concern', instead of 'Dear Sir or Madam'. Format: Below are some examples and templates for reference letters which cover most situations."Do it yourself": If you require a reference from your employer, it sometimes helps to draft one yourself for your manager or HR department-many managers do not have the time or are unsure about what to write, so ask if a draft letter would be helpful.Useful Tips on Making the Most out of a Job Reference
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